Discover how Ema's Document Analytics AI Employees transform enterprise workflows, enhancing efficiency and seamlessly integrating intelligence and automation.

The Costs of Manual Document Work

Every business runs on documents — contracts, invoices, policies, purchase orders, insurance claims, compliance reports, financial statements, and regulatory filings. Enterprises usually find themselves sitting on a trove of undiscovered insights, buried underneath various unstructured and semi-structured content too, including as internal and external web pages, conversations on the internet, reviews from users, meeting transcripts, and more.

Teams across finance, legal, procurement, compliance, and HR all function using these various data sets. But they frequently find themselves bogged down in their analyses, given how document analysis is still slow, error-prone and expensive.

• 10,000+ hours wasted by manually searching, analyzing, and validating information across scattered PDFs, spreadsheets, and emails.
• Human errors in critical domains such as compliance, financial reporting, and procurement slow down approvals and lead to costly inefficiencies.
• Limited Gen AI co-pilots and vertical tools, which largely only search and summarize documents, failing to handle the complex, multi-step workflows that businesses rely on.

Traditional automation solutions like RPA can extract data from files, but cannot reason, apply rules, or make intelligent decisions based on data autonomously. Gen AI solutions are limited to retrieval—they can’t automate business operations end-to-end.

Businesses need more than just AI-powered search to unlock true ROI — they need AI-powered execution.

Meet Ema’s Document Analytics Suite: Automating complex document workflows with Agentic AI

We’re excited to introduce Ema’s Document Analytics suite of AI Employees. Ema isn’t just another chatbot or document search tool. She’s a comprehensive AI Employee, powered by multiple collaborating agents that not only extract and analyze data, but also validate and execute your complex workflows with the precision of a human expert.

Unmatched Accuracy and Human-Like Reasoning with Agentic Workflows

Proprietary multi-agent intelligence ensures near-perfect data extraction and context-driven decisions. Ema doesn’t stop at keyword matching; it understands how each detail impacts your business.

Ema comes with a comprehensive set of pre-trained agents for common document workflow tasks, including extraction, reasoning, rule validation, quantitative calculation etc. These agents can collaborate with each other to automate multi-step workflows.

Having a kit of high-performing agents from Day 1 helps you get the fastest time to value with Ema - just tell Ema what you want and Ema’s GWE platform will orchestrate the right agents to meet your needs.

Example GWE workflows for an auditing assistant that utilize multiple pre-trained analytics agents

The Agentic Dashboard: AI-Human Collaboration at its Best

Ema’s specialized interface goes beyond chat-based Q&A. Ema’s Agentic Dashboard elevates the humble dashboard, traditionally used for complex analyses, with Agentic AI features and interactivity. It not only fills out the dashboard but also becomes a comprehensive collaboration tool, capable of working with human colleagues and getting better over time.

1. Explainability & Trust: Ema explains the steps taken and the reasoning behind every cell and also provides deep sources, so that you can easily verify her work.

1. Real-Time Collaboration: Ema can collaborate with human teammates mid-workflow, letting you validate important decisions or unblock Ema in critical paths that require humans. Ema can also fix errors immediately if you share any feedback with her.
2. Comprehensive Analytics Features: Ema’s dashboards allow you to create complex multi-table visualizations, export data as you need it, and use formulae directly in Ema’s interface.
3. Always improving: Ema learns from your feedback to constantly improve her performance and become an integral part of your team.

Think of it as having a fully trained colleague who handles the heavy lifting but still lets you steer the ship whenever needed. While the dashboard can be used to track usage and collaborate every day, your Ema’s Document Analytics AI Employees can also be accessed via APIs, chat, Ema’s document editor, or any other interface you might prefer.

End-to-End Workflow Integration: Because Ema plugs into your ERP, CRM, or HRIS, it seamlessly moves from insight to action—whether that’s sending approvals, updating records, or triggering alerts. Ema offers one-click integration with 200+ apps, including Salesforce, Servicenow, Jira etc. Ema’s GWE further makes it a breeze to integrate with custom apps and APIs.

Enterprise-Grade Security: With Ema, you get robust encryption, advanced access controls, and compliance with leading security protocols, such as GDPR, SOC 2 Type I & II, HIPAA, NIST CSF, and ISO 27001 and ISO 42001, keeping your sensitive enterprise data safe and secure. Further, Ema automatically redacts information before passing it on to external AI models and public LLMs.

Four real case studies from our early customers

📜 Contract & Policy Compliance: Automating Regulatory Checks

A Fortune 500 company uses Ema to automate vendor contract compliance, reducing review time from weeks to hours while ensuring 100% policy adherence.

Businesses manage thousands of contracts and regulatory filings (GDPR, SOX, HIPAA), making compliance reviews slow and inconsistent.

How Ema Helps:

• Extracts, structures, and validates contract terms against compliance policies.
• Continuously updates regulatory frameworks by monitoring official sources.
• Provides explainable insights via the Agentic Dashboard, highlighting compliance gaps and risks.

🏥 Healthcare & Insurance: Automating Prior Authorization & Claims Processing

A health insurer uses Ema to automate rule validation for prior authorizations, cutting turnaround time from days to minutes and reducing errors.

Insurance and healthcare providers manually process prior authorizations and claims, leading to delays in patient care and unnecessary denials.

How Ema Helps:

• Extracts policy rules from insurance documents and applies them to patient records.
• Determines treatment eligibility based on multiple complex factors.
• Identifies missing documents before submission, preventing unnecessary claim denials.

💰 Finance & Audit: Automating Invoice, Procurement, & Transaction Validation

A global financial company uses Ema to validate supplier invoices against contracts, reducing fraud risks and saving millions in overpayments.

Finance teams manually match invoices, purchase orders, and financial transactions, leading to errors, delays, and fraud risks.

How Ema Helps:

• Cross-checks invoices, purchase orders, and contracts automatically.
• Detects duplicate payments, discrepancies, and missing approvals.
• Extracts key financial data and automates reconciliation workflows.

🛠 Procurement & Bid Evaluation: Automating RFP Reviews

A consulting firm used Ema to automate RFP scoring, cutting bid review time from weeks to days, while ensuring accurate vendor selection.

Procurement teams receive hundreds of RFP responses in different formats, making bid evaluation slow, manual, and inconsistent.

How Ema Helps:

• Extracts and standardizes bid information across vendors.
• Uses a multi-agent workflow to evaluate compliance, cost-effectiveness, and technical fit.
• Generates a final ranking sheet, ensuring unbiased and fair selection.

Hire Ema to 10x your document workflows today

Take the next step toward streamlined operations and data-driven insights. Contact us to learn how Ema’s Document Analytics Suite can be tailored to your enterprise needs and begin delivering measurable ROI in a matter of weeks.

• Book a Personalized Demo or email [email protected]
• Discover AI Employees for Sales and Marketing, Employee Experience, Customer Support, and more here.

We’re excited to see you turn your document management chaos into a real competitive advantage with Ema’s Document Analytics AI Employee.